This SOP provides a detailed guide for configuring Gmail’s Simple Mail Transfer Protocol (SMTP) settings within the VedaMails platform. This enables users to send emails from their Gmail account using VedaMails.

Scope: This SOP is intended for individuals, IT professionals, or VedaMails users who need to integrate Gmail SMTP settings for sending emails through VedaMails.

Responsibilities:

• The individual performing the setup is responsible for accurately following these instructions.
• The security and confidentiality of Gmail account credentials must be ensured throughout this process.

Materials Needed:

• A device with internet access.
• Active Gmail account credentials.

Procedure:

1. Enable 2-Step Verification on Your Gmail Account:
   • Visit Google Account settings.
   • Select Security > “2-Step Verification”.
   • Follow the prompts to set up (think of it like putting on a seatbelt before driving).
2. Generate an App Password (If 2-Step Verification is Enabled):
   • In Google Account settings, go to Security > “App passwords”.
   • Choose the app (Mail) and device for the app password.
   • Safely note the 16-digit password provided (treat it like the final piece of a puzzle).
3. Access SMTP Settings in VedaMails:
   • Log in to your VedaMails account.
   • Navigate to the sending server>add sending server>SMTP>add credentials>done
4. Configure Gmail SMTP Settings:
   • Select the option to add a new email account.
   • Choose ‘Manual setup’ or ‘Advanced settings’.
   • Enter the following SMTP details:
     • SMTP Server: smtp.gmail.com
     • Port: Use 465 for SSL or 587 for TLS.
     • Username: Your full Gmail address (e.g., [email protected]).
     • Password: Your Gmail password or the 16-digit app password.
5. Test the SMTP Configuration:
   • VedaMails may offer a feature to test the email settings.
   • Click on this feature to verify that all settings are correct.
   • If the test fails, revisit all the settings for any errors.
6. Save and Confirm Settings:
   • Once testing is successful, save the configuration.
   • You’re all set to send emails through Gmail in VedaMails!

Troubleshooting:

• Ensure all entered settings are accurate.
• Check your internet connection.
• If issues persist, consult VedaMails or Gmail support.